No more “next slide please” with Microsoft Teams PowerPoint Live Presenter Mode – Tom Talks
One of the coolest meeting features of Microsoft Teams is the PowerPoint Live Presenter mode. For me, the killer feature is that anyone can “take control” of the presentation of the game seamlessly.
In my opinion, this really interrupts the flow of a presentation for the presenter to continue inviting someone with “next slide please”. It became a running joke with updates from the UK government that they constantly urged “next slide please”
PowerPoint Live Presenter mode will not be suitable for all meeting types, as you may not want everyone in the meeting to have the power to ‘take control’, but for internal ‘All Hands’ type meetings Where multiple presenters have a few slides each to present, each presenter can simply “take control” and lead the slides.
Using PowerPoint Live Presenter View
First, someone downloads the PowerPoint deck. Teams will show recent decks that the user has edited to make it easier to find the right deck to download, but you can also browse OneDrive or the local computer.
The uploader will be the initial “deck presenter”; they will initially have control to move the bridge forward for everyone in the meeting
Presenter options in PowerPoint Live Presenter view
The presenter gets a nice view of the whole game and the current slide you are presenting. You will also see slide notes. This is very useful if you are presenting from a single screen. You can also see the whole chat during the presentation. This tight integration with PowerPoint is something that sets Microsoft Teams apart from other online meeting platforms.
You can also use the new “standout” mode (not sure what the name is, I prefer “weather mode”) to appear on the slides, which can help promote engagement. Note that the standout person superimposed on slides will not appear on a recording. The recording will show normal video at the bottom right.
PowerPoint Live Participant Features
Participants can even move forward and backward in the deck personally, this is useful if they want to see what’s going on
the presenter can disable this feature if he prefers
Participants can also personally put the slides in “high contrast mode” for better accessibility. This only affects their view of the slides.
“Take control” – the killer “next slide please”
Often in meetings with multiple presenters, prior to PowerPoint Live, one person presents the deck for all of the meetings, possibly via screen sharing, and like the current speaker asks that person to advance the slides; “Next slide please”. Save the pain of sharing screens from one person, then another, then another.
With PowerPoint Live, during the meeting, anyone other than the current person presenting the slides will see the slide presented by the presenter, but they also have a “Take Control” button.
Whoever presses that button then gets view and control of the presenter, and the original presenter is notified that someone has taken over. They can see who has taken over as the current presenter is displayed at the bottom left.
This allows for a seamless transfer of presenters without disruption to the presentation “viewers” for a much smoother meeting.
See the banner prompt informing the previous presenter that someone has taken over the presentation and at the bottom left I can see that it is Tom Morgan who is presenting now
Note that PowerPoint Live will not work well for meetings where presenters need to “split screen” outside of a single PowerPoint deck. If someone abandons the presentation to share their screen, or for any other reason, when the original deck uploader shares the deck again, they offer to resume at the same point in the deck.